Datenschutzerklärung von vetmeet.com
General information about the processing of personal data
Who is responsible for data collection on this website?
The „controller“ for data processing on this website is:
Vet Meet Frontier GmbH Parsdorfer Straße 33 85599 Hergolding Phone: +49 (0) 160 18 22 837 Email: info@vetmeet.com
Represented by: Managing Directors: Dr. Anna M. Adrian and Pieter Nelissen-Adrian
The „controller for data processing“ is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data.
If you have any questions or concerns regarding data protection, please contact our data protection officer using the following contact:
VUV Beratungs- und Service GmbH Theaterstr. 55 52062 Aachen Germany +49 241 474 33 21 Email: dsb@vuv-consult.de
How do we collect your data?
In general, we only collect and use personal data of our users to the extent necessary for providing a functional website and our content and services. Your data is primarily collected when you provide it to us. This can include data you transmit to us when you contact us.
Other data is automatically collected by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system, or time of page access).
What do we use your data for?
Some of the data is collected to ensure proper functioning of the website. Other data may be used to provide specific features or services on our website or to analyze user behavior.
Storage and deletion The deletion of data processed by us takes place in accordance with legal regulations as soon as they are no longer necessary for the purposes of data collection or once consent given is revoked, unless we are obligated or authorized due to legal obligations (e.g. commercial or tax retention periods) or to pursue legal claims or other legitimate interests to retain the data beyond this period. In this case, processing is restricted for these purposes (as opposed to deletion) in a way that the data is blocked and not processed for other purposes. Further information on the deletion of personal data can be found in the individual explanations in this privacy policy.
Analysis tools and third-party tools When you visit our website, your surfing behavior may be statistically evaluated. This is mainly done using cookies and so-called analysis programs. The analysis of your surfing behavior is usually anonymous; your surfing behavior cannot be traced back to you. You can object to this analysis or prevent it by adjusting your browser settings. Upon entering our website, we will ask for your prior consent to analysis and tracking technologies. Detailed information on this can be found in the following privacy policy.
Security of your data We secure our website and other systems through technical and organizational measures against loss, destruction, access, alteration, or distribution of your data by unauthorized persons. In particular, your data is encrypted during transmission. We use the SSL (Secure Socket Layer) or TLS (Transport Layer Security) encryption system. You can recognize an encrypted connection by the fact that the address line of the browser changes from „http://“ to „https://“ and by the lock symbol in your browser line.
What rights do you have regarding your data? According to the European General Data Protection Regulation („GDPR“), you have extensive rights regarding the processing of your personal data. You have the right to information and, if necessary, the correction and/or deletion and/or blocking of your personal data. You can also request a restriction of processing and have the right to object as well as the right to data portability. If you want to exercise any of your rights or obtain more information, please contact us using our contact details. You also have the right to lodge a complaint with a supervisory authority.
INTRODUCTION
Privacy is very important to Vetmeet Frontier GmbH. We also understand that privacy is important to you. In this privacy policy, you will learn how we collect, protect, and use information we gather from the websites of Vetmeet Frontier GmbH. This policy describes the types of personal data and information that may be collected from you or that you may provide when visiting our website vetmeet.com, when filling out a form, using a service offered by us on the website, or when contacting us through the websites. It explains how we collect, use, maintain, protect, and under certain circumstances disclose this information. Certain information we collect is necessary to fulfill our contractual or legal obligations, while others are required for us to operate the websites or to fulfill our legitimate business interests. In some cases, the information collected by us can only be used with your consent. Please read the following privacy policy carefully to understand our approach to your data and its treatment. The information we receive and how we use it depends on what you do when visiting our websites, how your browser is configured, and what information you provide to us.
Controller and Data Protection Officer
The controller for this website is
Vet Meet Frontier GmbH Parsdorfer Straße 33 85599 Hergolding Phone: +49 (0) 160 18 22 837 Email: info@vetmeet.com
Represented by: Managing Directors: Dr. Anna M. Adrian and Pieter Nelissen-Adrian
You can contact our data protection officer via email at
VUV Beratungs- und Service GmbH Theaterstr. 55 52062 Aachen Germany +49 241 474 33 21 Email: dsb@vuv-consult.de
Web Host
Patrik Kudla Email: mail@berlin-web-agency.de
Data processed for providing the website and creating log files
a. What data is processed for what purpose?
Every time our website’s content is accessed, our system (i.e., the web server) automatically records information from the user’s system or device, which can enable identification. The following data is captured and temporarily stored:
Date and time of access
User’s IP address
Time
Date
Hostname (Internet Service Provider) of the accessing computer
Website from which the website was accessed (referrer URL)
Websites accessed via the website
Visited page on our website
Message indicating whether the retrieval was successful
Amount of data transferred
Information about the browser type and version used
Operating system of the user’s device
Temporary data storage is necessary for the course of a website visit to enable the provision of the website. For this purpose, the user’s IP address must necessarily be stored for the duration of the session. Further storage in log files is carried out to ensure the functionality of the website and the security of the information technology systems (e.g., for intrusion detection). These purposes also justify our legitimate interest in data processing. The IP address is deleted after 14 days.
Evaluation of data for marketing purposes does not take place in this context.
b. On what legal basis is this data processed?
The data processing is based on Art. 6 (1) lit. f GDPR for the protection of our legitimate interests as the responsible website operator.
c. Are there any other recipients of personal data besides the controller?
The website is hosted by Patrik Kudla, email: mail@berlin-web-agency
Contact by Email, Contact Form
a. What data is processed for what purpose?
You can contact us through our contact/registration form and the email address provided by us. In this case, the personal data (sender/user data) transmitted with the request will be stored. These data will be used solely for the purpose of processing your contact. The purpose of processing is to facilitate communication or respond to your inquiry.
b. On what legal basis is this data processed?
The legal basis for processing this personal data that you transmit to us as part of your inquiry is based on Art. 6(1)(b) (fulfillment of contractual or pre-contractual obligations) or (f) (legitimate interest) of the GDPR. Our legitimate interest under Art. 6(1)(f) of the GDPR is to communicate with you regarding your inquiry.
If your inquiry is related to concluding a contract, Art. 6(1)(b) of the GDPR also provides an additional legal basis for our data processing (fulfillment of a contract or measures to initiate a contract).
c. Are there other recipients of the personal data besides the data controller?
The website is hosted by Patrik Kudla, email: mail@berlin-web-agency.de. The host receives the aforementioned data as a data processor on behalf of the data controller.
d. How long will the data be stored?
The data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. In the case of personal data transmitted to us in the manner described above, this is the case when the respective communication with the user is completed. The conversation is considered complete when it can be inferred from the circumstances that the relevant matter has been finally clarified. In the case of contractual obligations or legal retention obligations, deletion is only possible after the respective retention period has expired.
Contact Form for Sponsors of Our Events
a. What data is processed for what purpose?
If you are interested in sponsoring our events, you can contact us through the contact form for sponsors. In this case, in addition to the personal data transmitted with the request, information about the company, contact person, and email address of the contact person will also be stored. These data will be used solely for the purpose of processing your request. The purpose of processing is to facilitate communication or respond to your inquiry.
b. On what legal basis is this data processed?
The legal basis for processing this personal data that you transmit to us as part of your inquiry is based on Art. 6(1)(b) (fulfillment of contractual or pre-contractual obligations) or (f) (legitimate interest) of the GDPR. Our legitimate interest under Art. 6(1)(f) of the GDPR is to communicate with you regarding your inquiry.
c. Are there other recipients of the personal data besides the data controller?
The website is hosted by Patrik Kudla, email: mail@berlin-web-agency.de. The host receives the aforementioned data as a data processor on behalf of the data controller.
d. How long will the data be stored?
The data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. In the case of personal data transmitted to us in the manner described above, this is the case when the respective communication with the user is completed. The conversation is considered complete when it can be inferred from the circumstances that the relevant matter has been finally clarified. In the case of contractual obligations or legal retention obligations, deletion is only possible after the respective retention period has expired.
Registration and Login Area
We offer users of our website the opportunity to register on our website by providing personal data in order to participate in our events or gain access to our library.
a. What data is processed for what purpose?
We provide a login area on our website with special information and features for registered users. During registration, the user enters their personal data into an input mask, which is transmitted to us and stored by us.
The following data is collected during the registration process:
Username (Display name)
Password
Email address
Name
Address
If applicable, shopping cart function in the shop
The following data is collected during the login process:
Username (Display name)
Password
At the time of registration, the following data is also stored:
User’s IP address
Date and time of registration.
b. On what legal basis is this data processed?
The legal basis for processing data as part of the registration is Art. 6(1)(b) of the GDPR, as this registration, like the login area, is necessary for the execution of pre-contractual measures or the fulfillment of a contract.
c. Are there other recipients of the personal data besides the data controller?
The website is hosted by Patrik Kudla, email: mail@berlin-web-agency.de. The host receives the aforementioned data as a data processor on behalf of the data controller.
All personal details will be used exclusively by Vet Meet and its Partners, mainly for registration purposes and to notify users of future courses but none of these details will be passed on to other third parties. This does not apply to information that might be lawfully required by any public body (e.g. Taxes) or is required by the hotel and social program providers during the Summer Camp. (if a Summer Camp pass is purchased) or by the host of the Hill’s courses or/and Hill’s field staff of your practice (if a Hill’s course is purchased)
d. How long will the data be stored?
The aforementioned data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. This is the case for data collected during registration for the fulfillment of a contract or for the execution of pre-contractual measures when the data is no longer needed for contract fulfillment. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to fulfill contractual or legal obligations (e.g., tax documentation obligations).
The log files for login are stored for support inquiries and security reasons for 7 days and then deleted. Storage beyond this period is possible, but in this case, the user’s IP address is either deleted or anonymized by us, so that tracing the data back to the user is no longer possible.
e. Possibility of Deletion
A registered user has the option to change or delete their registration at any time.
Online Meetings/Online Conferences/Webinars/Online Social Gatherings
We offer registration for online meetings, online conferences, and webinars on our website. In this context, we use technologies such as „Zoom“ to conduct our online events and present content to all participants. When selecting the respective webinar and/or meeting tools, we ensure that the processing of personal data complies with the GDPR. However, it cannot be ruled out that when using these meeting tools, data may be transferred to third countries such as the United States.
For more information about the use of „Zoom“ and the standard contractual clauses, please refer to the terms provided at the following link: https://explore.zoom.us/de/privacy/
Newsletter and Mailings
a. What data is processed for what purpose?
If you wish to regularly receive the newsletter and other informational materials offered on our website, you can register for them upon request.
When sending the newsletter, an open and click rate tracking is performed. We record the total number of newsletters opened and how often links in the email were clicked. The evaluation is purely statistical, and there is no assignment to a specific recipient (email address) or user (IP address).
You can revoke your consent to receive the newsletter at any time by unsubscribing via the link at the end of each newsletter (email).
b. On what legal basis is this data processed?
To the extent that processing is based on your consent, the legal basis is Art. 6(1)(a) of the GDPR. The collection and evaluation of statistical open and click rates allow us to assess how the newsletter is received and which content was of general interest to the recipients or less interesting. It is also necessary to detect delivery errors. Data processing serves as the basis for improving the content and design of the newsletter. The legal basis is Art. 6(1)(f) of the GDPR, our legitimate interest.
c. Are there other recipients of the personal data besides the data controller?
In the area of newsletter dispatch and newsletter tracking, we work with the service provider „Sendinblue,“ with whom we have concluded an agreement for order processing under Art. 28 of the GDPR.
You can find information about Sendinblue’s data protection here: https://de.sendinblue.com/legal/privacypolicy/
d. How long will the data be stored?
The aforementioned personal data will be stored for as long as you wish to receive the newsletter and have not revoked your consent. Data that can no longer be attributed to an identifiable person, i.e., data that has been anonymized, may be stored for a longer period.
Cookies for Providing Our Website and Improving Functionality
a. General information about the use of cookies
In order to make your visit to our website attractive and to enable the use of certain functions, we use so-called cookies on various pages. Cookies are small text files that are automatically stored on your device. If cookies are not accepted, the functionality of our website may be restricted.
b. What data is processed for what purpose?
The data processed by a cookie and the purpose of the cookie depend on the respective cookie. Details can be found under the respective IT services or tools in the further course of our privacy policy that use the respective cookie. Detailed information can also be found in the privacy policies or cookie policies of the respective providers.
In general, the following personal data may be affected:
IP address (usually anonymized)
The accessed website
The website from which the user accessed the page on our website (referrer)
The subpages accessed from the website,
Time and duration of the visit to the website
Frequency of website visits.
c. On what legal basis do we use cookies?
The use of technically necessary cookies, i.e., those without which our website would not function properly, is based on Art. 6(1)(f) of the GDPR and serves to protect our overriding legitimate interests in a functional and optimized presentation of our offering, as well as the security and stability of our website. A list of the cookies used can be found below in the cookie reference table of this privacy policy.
a. Data Controller and Contact Details
We are responsible for processing your personal data on this website:
Responsible: [Your Company Name]
Address: [Your Company Address]
Email: [Your Company Email]
Phone: [Your Company Phone Number]
If you have any questions about data protection or your rights, please feel free to contact us using the provided contact information.
b. Data Processing in the Context of Visiting Our Website
When you visit our website, our servers automatically collect and store information. This includes:
IP address
Date and time of the request
Time zone difference to Greenwich Mean Time (GMT)
Content of the request (specific page)
Access status/HTTP status code
Amount of data transferred in each case
Website from which the request comes
Browser
Operating system and its interface
Language and version of the browser software
The collection and processing of this data is necessary for the proper operation of the website and to ensure a smooth connection setup and use of our services. This data is not analyzed for personal use.
c. Cookies
Our website uses cookies. These are small text files that are stored on your device. Cookies do not harm your device and do not contain viruses. We use cookies to make our website user-friendly. Some cookies remain stored on your device until you delete them. They enable us to recognize your browser the next time you visit our website.
If you do not want this, you can set up your browser to inform you about the setting of cookies and only allow cookies in individual cases.
d. Recipients of Personal Data and Third-Party IT Services
If we use IT services or tools from third parties, the cookies used are usually stored and processed by the respective third party. These third parties may also rely on service providers to support the provision of their services, and these service providers may receive the data collected by the cookies.
e. Data Retention
The data we process will be deleted according to legal regulations as soon as they are no longer necessary for the purposes of collection, unless we are obligated or entitled to retain the data beyond this period due to legal obligations (e.g., commercial or tax retention periods) or for the assertion of legal claims or other legitimate interests. In such cases, processing will be limited to these purposes instead of deletion.
More information about data deletion can be found in the individual explanations in this privacy policy.
Links to Third-Party Social Media Platforms / Websites
Our website contains links to third-party social media profiles and websites. When you follow a link to one of these websites, please note that we cannot assume any responsibility or guarantee for external content or privacy conditions. Please review the respective privacy conditions before submitting personal data to these websites.
Videos (Vimeo)
We integrate videos from Vimeo on our website. Vimeo LLC operates this video portal. When you access a page on our website that has an embedded Vimeo video, your browser connects to Vimeo’s servers, leading to data transfer. Vimeo collects and processes data including your IP address, browser type, operating system, and basic device information. Vimeo stores information about your website use and activities, such as session duration and interactions with embedded Vimeo features.
Vimeo processes data based on your consent or our legitimate interest in communication. For more information about Vimeo’s privacy practices, data transfers, and cookies, visit: [link to Vimeo’s privacy page]
Social Media Presence
You can access our online presence on various social media platforms through our website. Please be aware that once you follow these links, the terms of use and privacy policies of the respective third-party operators apply.
You have the right to contact us or the social media provider regarding your rights and requests related to your data. We have appropriate data protection agreements with these third-party providers.
We would also like to point out that, in the case of inquiries or the assertion of rights by the data subject, direct contact with the respective third-party provider may be more effective, as usually only the third-party provider has access to user data and can take the necessary measures and provide information. However, as a „joint controller“ with the third-party provider, you also have the right to contact us. We will then forward your request or claim to the social media provider. We are here to support you at all times!
We have concluded appropriate data protection agreements with the third-party providers, as far as provided by them, according to Art. 26 GDPR (joint responsibility) or Art. 28 (data processing agreement). When transmitting to third countries outside the EU/EEA, we ensure suitable guarantees in accordance with the requirements of Art. 46 et seq. GDPR.
We collaborate with the following social network third-party providers:
Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) Privacy Policy: [link to Facebook’s privacy policy] Privacy Settings: [link to Facebook privacy settings] Terms of Use: [link to Facebook terms of use] Cookie Policy: [link to Facebook cookie policy] Information on Joint Responsibility: [link to Facebook page controller addendum] Information about „Insights“ Data: [link to Facebook insights data information] Opt-out: [link to Facebook ad settings] and [link to youronlinechoices] Standard Contractual Clauses: [link to Facebook standard contractual clauses]
Instagram (Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA) Privacy Policy/Opt-out: [link to Instagram privacy policy] Privacy Settings: [link to Instagram privacy settings] Information on Joint Responsibility: [link to Instagram page controller addendum] Information about „Insights“ Data: [link to Instagram insights data information] Cookie Policy: [link to Instagram cookie policy] Terms of Use: [link to Instagram terms of use] Standard Contractual Clauses: [link to Instagram standard contractual clauses]
LinkedIn (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland) Privacy Policy: [link to LinkedIn privacy policy] Opt-Out: [link to LinkedIn retargeting opt-out] Privacy Settings: [link to LinkedIn privacy settings] Cookie Policy: [link to LinkedIn cookie policy] Terms of Use: [link to LinkedIn user agreement] Standard Contractual Clauses: [link to LinkedIn standard contractual clauses]
b. Data Processing Outside the European Union/European Economic Area If personal data is processed outside the European Union, you can find details about this in the relevant sections of this notice.
Shop and Payment Services
On our website, it is possible to purchase credit for access to our library, as well as buy our video courses and participate in personal meetings through the shop function. In addition to registration data, further personal data such as name, address, and payment information may be collected for the order process. We may transmit your payment data to the contracted credit institution for payment processing. Transfers to government institutions or authorities will only occur within the scope of mandatory national legal regulations. For certain products (items related to Hill’s training), we collaborate with a third-party company (Hill’s Pet Nutrition GmbH, Beim Strohhause 17, 20097 Hamburg) and pass on the aforementioned personal data to this third-party company.
We have concluded appropriate data protection agreements with the third-party providers, as far as provided by them, according to Art. 26 GDPR (joint responsibility) or Art. 28 (data processing agreement). When transmitting to third countries outside the EU/EEA, we ensure suitable guarantees in accordance with the requirements of Art. 46 et seq. GDPR.
PayPal When paying via PayPal, your payment data will be forwarded to PayPal (Europe) S.à r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg. PayPal reserves the right to carry out a credit assessment for payment methods such as credit card via PayPal, direct debit via PayPal, or „purchase on account“ via PayPal. The credit assessment result, regarding the statistical probability of payment default, is used by PayPal for the decision on providing the respective payment method. The credit assessment may include probability values (so-called score values). If score values are included in the credit assessment result, they are based on a scientifically recognized mathematical-statistical procedure. Address data is also included in the calculation of score values.
For more information, including information on the credit agencies used, standard contractual clauses, etc., please refer to PayPal’s privacy policy: [link to PayPal privacy policy]
Credit Card When paying via credit card, we forward your payment data to the respective credit card institution as part of the payment processing. In this case, it is possible for data to be processed outside the European Union, including in the USA. To find out more about the data processed by the credit card institution and potentially the transfer to third countries, please refer to the privacy policies of the respective credit card institutions.
Links to Other Websites
Our website contains links to other websites. We are not responsible for the privacy or content of these other internet offerings and especially have no influence over them. We select the pages to which we link to the best of our knowledge and belief, review them to the extent reasonable, and remove links from our website if we are notified of questionable or even unlawful content, or if such content becomes known to us in any other way. If you notice such content, please inform us so that we can react accordingly. We recommend that internet users leaving our website inform themselves about the respective privacy policies of the other internet offerings they visit.
Rights of Data Subjects
a. Right to Information According to Art. 15 GDPR, you have the right to obtain information about the personal data we process.
b. Right to Rectification If the information concerning you is not (or no longer) correct, you have the right to rectification according to Art. 16 GDPR. If your information is incomplete, you can request its completion.
c. Right to Erasure According to Art. 17 GDPR, you have the right to the erasure of your personal data.
d. Right to Restriction of Processing According to Art. 18 GDPR, you have the right to request the restriction of the processing of your personal data under certain conditions.
e. Right to Lodge a Complaint If you believe that the processing of your personal data violates data protection law, you have the right to lodge a complaint with a supervisory authority of your choice under Article 77(1) GDPR. This also includes the supervisory authority responsible for the controller: State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia, Postfach 20 04 44, 40102 Düsseldorf, 0211/38424-0, poststelle@ldi.nrw.de.
f. Right to Data Portability If the requirements of Art. 20(1) GDPR are met, you have the right to receive the data that we process automatically based on your consent or in fulfillment of a contract, either to you or to third parties. The collection of data for the provision of the website and the storage of log files are essential for the operation of the website. Therefore, they are not based on consent pursuant to Art. 6(1)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR, but are justified according to Art. 6(1)(f) GDPR and thus do not fulfill the requirements for data portability.
Right to Object According to Article 21(1) of the GDPR You have the right to object to the processing of your personal data by us at any time for reasons arising from your particular situation, based on Article 6(1)(f) GDPR, i.e., processing that we base on our legitimate interests. The controller for the processing will then no longer process the personal data unless they can demonstrate compelling legitimate grounds for processing that override the interests, rights, and freedoms of the data subject, or the processing serves the purpose of asserting, exercising, or defending legal claims. The collection of data for the provision of the website and the storage of log files are absolutely necessary for the operation of the website.
Amendment and Update of Privacy Information
We reserve the right to update our privacy notice from time to time if changes in the data processing we carry out require this or if the legal framework or its interpretation and application practice, which form the basis of our data processing, change. We therefore ask you to regularly inform yourself about the content of our privacy information.
As of: February 2023